Onsite and Offsite Event Security Policy

This Rules/Policy document is provided to you and your organization as a starting point or maturity checkpoint for existing rules/policies. It is brought to you on behalf of Jim McConnell, Principal Owner, and Ask McConnell, LLC — A Converged Security Services Provider. The content is not meant to cover every circumstance, industry, law, regulation, contractual requirement, threat, environment, or risk, but it provides an easy, defendable, highly accountable starting point for any organization. Please consult with your legal counsel and insurance provider about added requirements. If you know of peers that you think would find value in these resources, please have them contact us. These will be updated on our website regularly. We are not legally protecting these documents; we just ask for credit, shout-outs, and referrals if you find them helpful. If you have recommended updates, we are all ears. And if you need Converged Security Consulting and Training, please reach out, we would be honored to serve you and your organization.

Jim McConnell  |  info@askmcconnell.com  |  askmcconnell.com

Onsite and Offsite Event Security Policy

Updated: 6 April 2025

Protecting human lives is the highest requirement of our entire organization, whether they are employees, customers, volunteers, visitors, or part of our supply chain while under some nexus to our organization. Many times things we do online will impact people’s lives physically, financially, and emotionally.

  • I will report security incidents, concerns, vulnerabilities, and threats to my supervisor or the organization’s Ethics Hotline as soon as possible and safe. If they are not available and I feel unsafe, I will contact law enforcement.
  • I will engage the organization’s safety and security leadership in all event planning, regardless of the scope or location of the event.
  • I will engage third-party event security and event safety professionals if our organization does not have these professionals on staff, beginning as soon as event planning starts.
  • I will gather requirements and plan and fund all safety and security requirements for any events under my management control.
  • I will not manage safety or security operations unless that is my department role — I will leave these operations to trained, certified, and licensed professionals.
  • I will verify all safety and security requirements are in place before the start of the event, or I will delay the event until they are.
  • I will verify all safety and security elements are returned to their pre-event state or better at the end of the event.
  • I will consider the impact of event cancellation or shortening due to safety or security threats, both before and during the event.
  • I will make sure weather and its potential impact are considered in event planning and contingency plans.
  • I will make sure basic medical response gear (e.g., First Aid Kit, Stop the Bleed Kit) is available at the event or within immediate reach of the event location.
  • I will make sure a trained, certified medical responder (minimum: American Red Cross CPR/FA/AED) is onsite for events involving children, seniors, or other health-incident-prone individuals.
  • I will make sure there are controls to prevent unauthorized individuals from attending the event.
  • I will make sure there is an emergency plan in place (not just calling 911).
  • I will make sure there are parent or guardian notification procedures in place if it is a children’s event where parents are not onsite.
  • I will make sure there is security consideration for any unique cyber security elements of the event.
  • I will make sure media and social media impacts are considered in event planning.
  • I will make sure there are appropriate considerations and controls if any VIPs are in attendance who may require additional safety or security measures.

Signature Note: I am a huge fan of wet signatures on these types of documents for accountability and investigation reasons. You can add the signature lines below to each rule/policy document, or have a collective wet signature with references in the Security Commitment Agreement document available on the One-Pager library page. Organizational preference.

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Print Full Legal Name

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(Blue Ink) Full Legal Signature
Style of signature must closely match Driver’s License

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Date

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