Security for New Projects and Events Policy

This Rules/Policy document is provided to you and your organization as a starting point or maturity checkpoint for existing rules/policies. It is brought to you on behalf of Jim McConnell, Principal Owner, and Ask McConnell, LLC — A Converged Security Services Provider. The content is not meant to cover every circumstance, industry, law, regulation, contractual requirement, threat, environment, or risk, but it provides an easy, defendable, highly accountable starting point for any organization. Please consult with your legal counsel and insurance provider about added requirements. If you know of peers that you think would find value in these resources, please have them contact us. These will be updated on our website regularly. We are not legally protecting these documents; we just ask for credit, shout-outs, and referrals if you find them helpful. If you have recommended updates, we are all ears. And if you need Converged Security Consulting and Training, please reach out, we would be honored to serve you and your organization.

Jim McConnell  |  info@askmcconnell.com  |  askmcconnell.com

Engagement of Security for New Projects and Events Policy

Updated: 21 March 2025

Protecting human lives is the highest requirement of our entire organization, whether they are employees, customers, volunteers, visitors, or part of our supply chain while under some nexus to our organization. Many times things we do online will impact people’s lives physically, financially, and emotionally. So whether it is a physical security issue, cyber security issue, or any other security issue — engaging security leadership early in new events and projects is critical.

Key Definitions:

Events — Non-regular events that involve a large employee base, travelers, executives, press, customers, and/or community — whether at the organization’s location or external. This covers events where the organization is the operator or a significant sponsor with some accountability or liability for the security and safety of attendees.

Projects — Internal or external projects that require organization assets (people, buildings, technology, IP, etc.) and organization funding to implement.

Note: This policy is not meant to cover small gatherings like a breakroom retirement party or ordering new chairs. If in doubt, ask.

  • I will invite the organization’s security leadership to all new event and new project planning meetings until security leadership determines that security requirements are planned for and budgeted.
  • I will make sure the event or project has line-item input (capital, one-time expense, and ongoing expense) in the budget for security.
  • If I have a security role, I will engage with event and project leadership quickly, and provide all resource needs and requirements early on and throughout the event or project lifecycle.

Signature Note: I am a huge fan of wet signatures on these types of documents for accountability and investigation reasons. You can add the signature lines below to each rule/policy document, or have a collective wet signature with references in the Security Commitment Agreement document available on the One-Pager library page. Organizational preference.

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Print Full Legal Name

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(Blue Ink) Full Legal Signature
Style of signature must closely match Driver’s License

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Date

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